8.5 Audio and Video Recordings of Events
Public lectures at the Law School are often recorded, whether by the Law School itself or by the host organization, and those recordings are often made public on the internet and/or archived in the library. For outside speakers, the Law School and any entity within it only have the right to distribute those recordings with the express written permission of the speakers. Forms for providing permission are available at https://www.law.uchicago.edu/files/record.distribute.permission.pdf.
The circulation or publication of the text of public lectures by University faculty or academic staff has long been considered normal and unproblematic; at the same time any reservation or refusal expressed by the presenter has always been respected. Consistent with this practice, public lectures by Law School faculty and staff may be recorded and used by the Law School, subject to Law School and University policy. The Law School may use for non-commercial purposes recordings of public lectures or presentations delivered by its employees within the scope of employment, even if copyright ownership is ceded to the author(s). Concomitantly, ONLY the University and the Law School, acting through the appropriate University and Law School officials, have the right to make and use recordings of the faculty's public lectures on campus unless special arrangements are made with the University and/or Law School. In keeping with past practice, any reservation or refusal expressed by the faculty member should be respected.
Organizers of any event being recorded for distribution or archiving should announce at the start of the event that the event is being recorded. By remaining at the event, attendees give their permission to have their image and/or voice be recorded and used for University and/or Law School purposes.
Student groups wishing to record events are subject to the same rules and must secure appropriate permissions for recording and distribution.
Recordings made at the University should be marked, "Copyright [date], The University of Chicago." While the copyright of the recording is in the name of the University, the author of the underlying recorded work retains all applicable rights to that work.
Outside of student organizations who have already received express permission from their speaker to record an event, students may not audio record or video record lectures or events that take place within the Law School. For purposes of this rule, no recording of a speaker may occur while the speaker is inside the specific location (typically a classroom) of the event.